How many hours would it take you to remember or replicate every document, image or file you hold on your PC or Mobile Device? —10? 20? Or even more?
Still think you can’t find ten minutes to back it all up?
We have found that people don’t really appreciate the importance of backing up their data. It’s quite simple – without backing up your files, you face the risk of losing them completely should you fall victim to a virus or hacker. Yet ten minutes each day or week – the time it takes to make a round of tea for the office – and this would no longer be something you’d fear.
These days we spend our working day and our leisure time using computers and whilst it’s fantastic being able to access your music, photos, diary, contacts and online encyclopaedia of everything you could ever wish to know, it’s all held in one place. Shouldn’t the protection of this hallowed technological ground be one of the most important processes you adhere to?
“I just don’t have the time to perform backups.”
So, you’ve had a busy day at work. Do you really want to be the person who loses business critical information, client and prospect financial data? Of course you don’t…so go home and leave your backup running over night. Failing to back up data can compromise your company’s reputation. Incompetence isn’t an attractive or professional quality; who would trust you with their data if you can’t keep your own safe?
“Where do I start with backing up my data?”
It doesn’t need to be a gargantuan task, we’ve come up with a step by step guide for you:
Step 1: Plan your backup
- Where are you going to keep your back up? Best practise is to store a full back up in a secure location off site, or on a cloud based storage system; this way it is protected against any potential disasters.
Step 2: Begin your new regime
- Make backing up a part of your normal scheduled daily tasks.
- Ensure that everyone in the organisation understands that backing up is mutually important, and it is everyone’s responsibility.
- If you have an outsourced IT service, confirm with them that they are running regular backups.
Step 3: Tailor your backup strategy to your needs
- If your data changes weekly, a daily backup is probably unnecessary; on the other hand, if your organisation has critical data that updates hourly, you may want to consider a back up twice a day.
- Full backups can be supplemented by incremental backups (this will protect all your newest data if anything happens overnight). An incremental backup will only back up files that have changed since the last full backup, and will be quicker than a full backup.